What essential content do you include in a practical and useful HR policy and procedure?

HR Policies and Procedures manual is the most crucial document as it consists ingredients which are essential for human resources of the organization. It allows organization to define its rules, regulations and effective ways of how key Human capital related processes will be initiated, executed and monitored. Moreover, it clarifies employees’ queries, questions and understanding about specific key HR functions.

I usually include the following content in practical and useful HR Policy and Procedure:

-       Executive Summary

-       Table of Content

-       Introduction

-       Objective

-       Scope

-       Guiding Principles

-       Policy

-       Procedures

-       Clauses pertaining to amendment of the document

Bullet points above can be elaborated in detailed in case further discussion is required.

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Developing HR Policies

This section gives practical information to organizations on how to develop HR policies and procedures. The guide is designed for small nonprofits. It will be useful to those who are just beginning to develop policies and those who are reviewing and updating existing policies. Tools you will find in this section include a Policy Template, a Guide to Developing an Employee Handbook, and a template Statement of Understanding.

STEP 1: Establish need for a policy

In its simplest form, a policy is a written record of a workplace rule. 

It is time to develop a policy when:

There is legislation that expressly requires an organization has a policy in place

There is legislation that does not expressly require an organization have a policy, but the regulations and steps to be followed are tightly defined and a policy will help to ensure the organization is in compliance

There is inconsistency in how employees behave or managers make decisions that is negatively impacting the work environment or accomplishment of business

There is significant confusion about certain areas of the business or how things are done and the organization would benefit from a policy