What are duties of registering officer when decuments presented?

Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.

Ø  Ensuring sequential numbering system in each and every outgoing correspondence.

Ø  Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.

Ø  Ensuring all correspondences regarding financial matters is forwarded to the PM.

Ø  Ensuring all correspondences regarding contractual matters is forwarded to the CM.

Ø  Ensure all correspondences reach proper department.

Ø  Bring up quality forms, checklists as and when needed in coordination with QA/QC Engineer for technical aspects.

Ø  Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).

Ø  Coordinate with QA/QC Engineer for maintaining quality documentation so called, Document Register, Material Register & Drawing Register.

Welcoming the people & Register the new users (Explaining the new asylum laws, register the new user in the program, deliver the attestation)

Organise the services ( collect, check & register the curriers)

  Delivering the letters