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need analysis
planning
supply chain monitoring and communication
Good procurement system depend on
1- Accurate description of requested item from authorized person
2- The supplier must have a quality and QA/QC policies and quality Manual
3- The Buying organization should have a tracking system of bought items and depend on statics in evaluating real value and suitablility of these items.
4-The procurement dept. should be sure from presence of enough data for installation, maintenance and troubleshooting.
5- The warranty and guarantee should be obvious before placing POs.
6- Supplier should have a good reputation in technical support and fast response for callings.
7- If we have data by supplier about you product Reliability, performance, maintenance readability, retrofit abilietc.. All that will impact suppliers situations.
8- Lead and shipping time.
Establish a governing procurement or supply chain council/committee
Make technology work for you.
Properly align and staff the procurement/supply chain organization.
Modules of an ideal procurement system:
- procurement planning
- workflow and approvals
- rfi, rfp, auction tools
- contract management / archive
- vendor management
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