What are some important factors required for the smooth functioning of an office?

The following important factors are required for smooth functioning of an office:

1.    Office Objectives: There shall be clearly defined objectives /goals and everyone shall fully understand the project /organizational goals.

2.    Job description for all: All employees shall have written job description based on office objectives/goals with clear reporting arrangement

3.    Working environment and logistics: Each employee need to have required logistics facilities like furniture, computer and access to printing facilities. The office environment i.e. air-conditioning systems, lighting, ventilation  etc. shall be excellent to ensure smooth working environment

4.    Working Manuals:  Clearly defined working hours, overtime policy and  communication protocols; working manuals for  procurement, administrative matters, HR issues, financial guidelines and  Information and communication technology policy

5.    Monthly Progress Report:  All office sections  shall submit monthly output report to the Management  for review of progress and guidance

6.    Monthly coordination meeting: A monthly coordination meeting shall be in place where every employee shall have the opportunity to express his/her opinion on relevant issues. Senior management shall also shares important information in this meeting. This monthly all staff meeting greatly improves team work, coordination and internal communication.

Organization, good communication and leadership skills, digitalized filling system, team work spirit, clear planning, ability of decision making, time management and the ability to prioritize tasks are the most important factors for building a successful office.

I see many good answers and I agree with those which stated a great leadship, planning and people skills are needed.

Starting from the layout of the office, temperature, are items in place to make it a compftable work space; each worker should have the pride to perform to the max of his/her ability;

I found a flexable work schedule is a good way to motivate employees as well as paying them well or give insentives ... vacation, health care, bonuses ...

Having an understanding and caring boss is (at least for me) the biggest modivator to work for him/her and giving my best to make the team shine and to be the best of the best

In order to have a smooth functioning office, we have to consider these factors:

1. daily planning - this will lead to your day to day scheduling of tasks, setting priorities and time management skills are much needed on this.

2. overall monitoring - this refers to the overall overseeing of the daily operations of the office

3. reporting - summary of the accomplished and pending transactions of the office for the day.

1.  Use of qualified personnel

2.  Personnel responsibilities must be defined

3.  Office organogram must be defined and precise

4.  Adequate and functional facilities

5.  Competent leadership skills

Well plan and right decision at the right time are the most important factors for the smooth functioning of an office along with Cooperation, Team Spirit, Punctuality

Clear concept of working task.

Team leader

collective team work

and avalibility of all techenical tools.

Daily Planning and Improving Work Managing Techniques

Daily Monitoring Overall Progress Of Works

Thorough Checking And Making Correction Of Daily Works

Daily Reporting Summary Of Works Completed

• In addition to temperature control , humidity , seating, lighting and desk design,  functionaries are in need to be skilled , organized , motivated , good communicator , ...etc

   

Organization, good communication and leadership skills, digitalized filling system, team work spirit, clear planning, ability of decision making, time management, Punctuality, Ability to prioritize

1. Being organized and time management is the most important factors in Administration. The whole company is depending on that person in particular for there daily tasks and smooth functioning. 

2. work under pressure and optimize quick thinking and proper decision making.

3. Team member 

4. And the most of all: Loving what you do! No matter how skilled you are if not loving what you are doing soon errors will occur.