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Procurement fair evaluation system ??

If you published your RFT documents into the market without any pre-qualification and received back a stream of responses/offers from the suppliers where most of them suites to your requirements how you will evaluate so as to reduce/minimize the number of competitors keeping in mind the procurement ethics of fair evaluation ??

Procurement
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Question added by Shire Salah Jama , Procurement Engineer , al Arrab contracting Co
Date Posted: 2015/03/06
Upvote (0) Views (13) Followers (3) Answers (3) Report Question
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Md Fazlur Rahman
by Md Fazlur Rahman , Procurement Specialist , Engineering and Planning Consultants Ltd

Please make an initial screening to check the following points. The initial screening shall be made by 2/3 person together to have a fairness.  

·       Signing of bid form

·       Submission of required security deposit

·       Submission of regulatory compliance document like trade license, VAT registration, Manufacturer’s authorization to quote for their product, if applicable

·       Signing of performance guarantee form by the manufacturer. If applicable

 

 

After initial screening, tabulate the qualified bids after initial screening and compare the bid prices, delivery terms, payment terms, warranty conditions for a decision. 

Abdallah Makahleh
by Abdallah Makahleh , Supply chain and contracts management , MERAS International

A fair evaluation system can be specified through many factors such as:

1- A consistant technical evaluation.

2- A fair conduct during the financial evaluation.

  • As for the technical evaluation: A technical evaluation must never be performed by the Supply chain management  it should performed either by the beneficiary of the procurred item or a third party services can be solicted in case the evaluator lacked the technical experience.
  • As for the financial evaluation this part should be handled by the Supply Chain department in a transparent, professional manner to insure the fair comparison and compliance with the code of conduct in tendering procedures.

 

Regards

 

Nilesh Desai
by Nilesh Desai , Project Manager , Reliance Industries Ltd.

Comparison of Bids Apple to Apple 

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