What do you know about MRF in purchasing process?

The set of procedures used to identify products for purchase, verify quality and compliance of products and vendors, carry out purchasing transactions, and verify that operations are associated with purchasing and have been executed appropriately. Different organization have buying process of varying complexity depending on the industry in which they work and the nature of the products being purchased.

MRF is generally Material Requisition Form.

Generally contains,

* Date of Request

* Dept info. + endorsement from direct head office from where the budget is charged

* Specification including but not limited to Qty and unit

* Budget

* Delivery date and requirements related

* Purpose and activity etc..

The best explanation is by supplychainmechanic.com - Link: http://supplychain-mechanic.com/?p=257

Purchase Requisition Form in the procurement process plays an important role. It is a means whereby an employee of a company can request materials or equipment. Once the employee of the company has completed the Purchase Requisition and it has been authorised, they can then take it to the purchasing department for a Purchase Order to be created.

For Internal Use Only

The Purchase Requisition Order is only for internal use within an organisation. It is in effect a method of ensuring that supplies and spending are carefully controlled. The purchase requisition is a formal way of issuing notice that material is required. Usually someone has to authorise a requisition so there is a clear indication of who wanted the item and who said that it could be purchased. This is important in terms of being an audit trail. If for example goods were repeatedly being ordered that were not actually needed, then the Purchase Requisition Orders could be checked to ascertain who had actually said that it was ok to make the purchase. This safeguards the company from any rogue orders and is a good way of ensuring that only necessary items are ordered.

Electronic Requisition Forms

Some organizations utilize technology to manage requisitions and the requisition form is electronic and is simply a way of improving efficiency, with the form being completed online and then sent off to the relevant person in the purchasing department.

Clear Directions To Purchasing Department

Although the use of Purchase Requisitions may seem slightly bureaucratic, they are very useful, not just in terms of the audit trail, with accountability for orders being shown, but they also provide the purchasing department with very clear instructions about what is required, what the budget is, when it should be delivered together with possible sources of supply.

Often the Requisition will contain details of any cost codes that are required for budgeting purposes; so if an item is to be charged to a particular area of the budget then the purchasing department will be told which cost code to charge the items to, so it helps keep budgets up to date. Since this information will not be contained on the Purchase Order, it is a way of ensuring that the books are balanced and there are no over spends.

The Requisition should also contain details of the time scale for delivery, so if something is urgent, then this should be noted on the Requisition- it should not be assumed that the purchasing department will know that something is urgent, it is up to the person who is completing the form to make arrangements for the order to be treated as such.

Vital To Purchase Orders

Many organizations will not create a Purchase Order until they have actually had a Requisition Order; this is standard practice and ensures that everyone understands the processes involved. So the Purchase Requisition Order may be a humble, internal document, but in its own way it is actually quite important.

A material request form is a form filled by the end beneficiary or user through a paper form or an electronic form (depending on the Supply chain scheme used in the organisation)

it usually contains the following:

1. A clear description of what you need to buy and why do you need it.
2. A clear quantity for the item you want to purchase.
3. The time you need the item to be delivered in.
4. The location you need to receive the items in.
5. Do you accept a partial delivery or not 

An MRF is a tool used to document and track the proper progress in the supply chain cycle since it has the date of issuance and all the other necessary info in the body of the request in order to avoid the mistakes in any supply chain phase.

Regards

The Material Request Form (MRF) is  printed by the End User. The End User will fill up the item description, quantity and specification and approved by the respective heads of the requesting party.

Agree with very relevant explanation given by Muhammed Ali

The set of procedures used to identify products for purchase, verify quality and compliance of products and vendors, carry out purchasing transactions, and verify that operations are associated with purchasing and have been executed appropriately. Different organization have buying process of varying complexity depending on the industry in which they work and the nature of the products being purchased.

MRF is generally Material Requisition Form.

Generally contains:

1. Date of Request

2. Dept info. + endorsement from direct head office from where the budget is charged

3. Specification including but not limited to Qty and unit

4. Budget

5. Delivery date and requirements related

6. Purpose and activity etc..

Purchase Requisition Form in the procurement process plays an important role. It is a means whereby an employee of a company can request materials or equipment. Once the employee of the company has completed the Purchase Requisition and it has been authorised, they can then take it to the purchasing department for a Purchase Order to be created.

I agree with what  Mechnel Ladocwrote 

the form inclouds all required infromation related to the supplied items quantity, quality, discreptions, price, to enable the specific commite to evaluate it.