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A. Writing lessons learned should be an exercise enhancing your personal learning experience. Make sure you grasp what you are writing down. B. Devise the lessons learned documentation in a wording which is easy to understand for a reader who is not familiar with the project. C. Keep lessons learned documents at a place where they are easy to access and to retrieve for those who may later need the information. D. Lessons learned must detail how certain groups or persons caused failures and delays, especially if they are inside the own organization.
Rule of the thumb in document organization is segmenting or classifying documents according to content,type,relevance and curency(validitiy).If any of the aforementioned is missing while organizing documents be prepared for the following;-
-Document loss(especially vital ones).
-Very difficult and time consuming retrieval and moreso during project planning stages or while preparing for presentations or even tendering processes.
-Document security is compromised and cases of illegal document insertions,theft and pilfirage do occur as a result of non-classification.
While working for an international dvelopment organization(name withheld for obvious reasons),me and my team made a mistake of creating classes of documents but forgot to create sub-classes(which are very specific) and ended up with a behemoth that we couldn't handle and the ONLY solution was to start organizing them again(bit by bit) and following all the steps and processes until we could fish out a document or even track it with our eyes CLOSED!!The reason was simple we arranged,sorted,organized,classified and finally coded not forgetting that we ctreated an online database of the records for easy monitoring and evaluation for future improvements.
So Farooq I hope I have answered your question to your satisfaction and you now know what to avoid but on the same breath you now know what to do.
Iam eagerly awaiting your response.
Kind regards.
Macandere Snowdown.
D. Lessons learned must detail how certain groups or persons caused failures and delays, especially if they are inside the own organization.
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