What is the most important element while dealing account payable?

Verification of purchase order & delivery note then invoice & then verification of payment terms.

moreover, check the aging as well.

Verification of Purchase Order and original invoice for terms and other required information.

Ensuring 3 way matching before booking invoices and payment terms are clear. 

1) maintain good supplier relation.

2) before payment reconcile the account for the supplier side.

3) advance payment must be based on purchase order or service order which is signed by management.

4) should be closed monthly wise inventory that we can find and reconcile our supplier account.

5) follow with invoices for advance payment.

6) should be require for statement of account between supplier and payee (client).

7) credit term 30 days for payment as per company to company.

 

PO and GRN is done for the service / product ,  Payment terms , Any Early pay discount is offerred . Amount was earlier provisioned for . If its a one off transaction then to analyse the efficency of the same.

You have the orignal invoices as an evedince and it is confirmed we have receive the product or service exactly same as per mentioned on the face of invoice.

Credit Terms and Payment Terms

Making Sure the procurment cycle moved according to the policies and proper procedures starting from the system requisition , then approved by all parties , creating the PO. , match the invoice with PO , delivery note " three way matches.

1. Any Advance payment has paid or not

2. Whether the goods are received as per our agreement.

3. Payment Terms