How will you define a typical day at work as an Administration Officer / Assistant / Manager?

• how to understand the nature of the work/staff

• the understanding of internal and external sources

• staff problems

• assets and other material problems

• communication channels

• the weakness of the company

 

here is my plan for the day 1.8 to 8:30 rewiev my to do list from yesterday 2. Re-prioritize my list for today the list has Must do today Should do today I hope i have time for this 3. Sort through me e.mail Delete worthless messages Answer emails Sort out thise that require more time or extra work to answer Move them to my to do 8:30 to 10:30 Since thus is my most productive time of the day This is when i would write important letter and or refine a data sheet 11:00 Great time for meeting this is nice to take a break from desk work and it has a definite end time (lunch) 12:00 Lunch 13:00 return phone calls, respond to emails, work on to do list 14:30 Do data entry, send pay bills, prepare mailing 4:00 to 5:00 Burst of final effort to complete my to do list.

I begin most days by coming in to the office early to make sure everything is ready, this includes walking to MD through her schedule and looking through our office scheduling system to check for any changes.

I do similar task at the end of the day. Respond to emails in our outlook, updating our CRM system, follow up call, arranging meetings, attending my MD's personal needs and to  go through the plan for the next day.

The  majority of my duties includes assisting my MD and my colleague both in person and on the phone. I schedule their appointments and help to address any issues. This pattern is similar most days of the week, this is a new duty I actively sought out as a way to improve my leadership skills.