What are some of the important items to be included in a project status report?

There are three major components to reporting project status:

• Overall
• Milestones
• Issues   
• Brief Details
  • Write in bullets, not in prose. There shall be no paragraph anywhere in your status.
  • Avoid unnecessary use of titles and colons. We can see that7/4/2008 is a date. Writing "date:7/4/2008" does not tell us anything that "7/4/2008" does not.
  • Reduce, reduce, and reduce some more. Do your best to shorten all expressions and sentences.
  • Avoid adverbs (really, very, much) and avoid adjectives (good, bad, ugly).
  Key Data
  • The project's name
  • The project identification number if your company uses a tool to store projects.
  • The overall project health (red yellow green - more on this in a future article).
  • The % complete you expected to be at today (planned completion).
  • The % complete you are actually at.
  • The number of days behind or ahead against the plan.
  • The number of blocking issues you face (more about this later in this article).
  • The number of "normal issues" you face.

To write excellent status, you must understand:

• The three components of status: (Overall project health - Milestones - Issues)
• How to write brief details.
• What key data is needed by management.

Thank you

RAG Status,

Accomplishment achieved this period, Activities planned for next week

Top RIsks and Issues

I WILL WRITE IN MY FIELD

Project #No.

Project Name

Contract Date

Project sales

Project Cost

Actual cost for current year in case the project more than one financial period

Actual cost Previous years. Total Actual Cost of Sales

Rest from Estimate cost

Project Completion for current year in case the project more than one financial period

Previous Project Completion

Total Completion %

saving %

SALES CAN BE GENERATED NEXT YEAR in case the project more than one financial period